Development & Administrative Assistant

Website National Audubon Society


The National Audubon Society’s (NAS) mission is to conserve and restore natural ecosystems, focusing on birds, other wildlife, and their habitats for the benefit of humanity and the Earth’s biological diversity. Audubon New Mexico is a state office of the National Audubon Society. Our goal is to be the expert in bird and wildlife conservation and nature education in New Mexico with a strong and sustainably-funded network throughout the state to influence conservation outcomes. Through our members and partnerships with Audubon chapters, other organizations, and government agencies, we will: (1) promote and teach nature-based, science education for thousands of students annually, targeting underserved communities state-wide; (2) advocate for and improve the health of New Mexico’s rivers upon which so many of our birds and wildlife rely; (3) demonstrate market-based solutions to support conservation of bird habitat and local economies in New Mexico’s grasslands.

Position Summary:

Reporting to the Deputy Director, the Development & Administrative Assistant for Audubon New Mexico, located at the Randall Davey Audubon Center & Sanctuary, will be responsible for providing development, financial and administrative support to advance our education and conservation programs, both locally and statewide. Specifically, this person will support Audubon New Mexico’s fundraising and development program, including processing contributions and donor thank you letters, maintaining the donor database and conducting prospect research. Financial and administrative tasks will include processing invoices, maintaining accurate files and calendars, bank deposits, and assisting in the management of facility rentals and visitor center priorities. (S)he will be a vital member of the Audubon New Mexico team.

Essential Functions:

  • Maintains the donor database, including: data entry; record updates; contribution reports; prospect research; and other duties as needed.
  • Sends donor acknowledgement letters and donation receipts to constituents as needed.
  • Conduct research for development activities, including prospective funders (foundation/corporate/individuals), best practices and ideas for fundraising and other relevant information.
  • Generates mailing lists for newsletters, event invitations, funding appeals, and other direct mail pieces.
  • Processes donations and transmittals on a weekly basis.
  • Maintains yearly calendar of important dates, including grant deadlines, Board meetings, Center events, and others.
  • Keeps the file system (both paper and digital) current and organized.
  • Process invoices online and ensure accounts payable are current and coded appropriately.
  • Coordinate with NAS finance and development team to ensure accurate data entry and reports.
  • Responsible for Center banking deposits on a weekly basis as well as maintaining proper change in cash drawer.
  • In coordination with Center Manager, book and manage facility event rentals.
  • Assists with occasional fundraising or facility event rentals after hours.
  • Manage incoming and outgoing mail.
  • Assist in preparations for board meetings and other large meetings including assembling meetings packets and other logistics.

Other duties as required.

Qualifications and Experience:

  • Associate’s degree required; BA or BS preferred.
  • 2-5 years of experience in development, sales, customer service, administrative experience and/or equivalent combination of education and experience preferred.
  • Strong computer skills: proficiency with Microsoft Office Suite required (specifically Excel); experience with Donor database systems, specifically Salesforce, a strong plus.
  • Experience in accounts payable and receivable preferred.
  • Excellent communication, organizational, and interpersonal skills essential.
  • Ability to work as a member of a team as well as independently.
  • This position requires a detail-oriented and precision-focused person delivering consistent accuracy in data entry and accounting procedures.
  • Ability to handle multiple priorities with creativity and confidentiality required; must also have strong planning, organization, and time management skills.
  • Ideal candidates will have demonstrated expertise providing excellent customer service.
  • Must have willingness and ability to be a key team member and excel independently. Self-motivation and initiative in this position is essential.
  • Experience in conservation, nature centers, museums, zoos, arboreta, non-profits a plus.
  • Bilingual Spanish is a plus.

A commitment to the mission, vision, values of Audubon New Mexico and the National Audubon Society.

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