Human Resources Manager

Website Willamette Humane Society


The duties and responsibilities include but are not limited to:

Human Resources

  •  Administers various human resource plans and procedures for all organization personnel; develops, recommends and implements personnel policies and procedures; prepares and maintains the employee handbook, and the supervisor’s handbook.
  • Participates in developing department goals, objectives and systems.  Implements and annually updates the compensation program; rewrites job descriptions as necessary; analyzes compensation; monitors the performance review program and revises as necessary.
  • Directs and coordinates the recruitment and selection activities with respect to WHS guidelines, Equal Employment Opportunity and Fair Labor Standards from the creation of the position description and job announcement through the orientation of the new hire.  Develops proactive recruitment sourcing and ensures appropriate record keeping is maintained.
  • Responsible for maintaining current status of all areas of employment law to which the WHS is subject and reviewing WHS practices and procedures when laws change.  Serves as a resource to supervisors and managers by advising and/or training on employment laws and proper personnel documentation and maintain the proper record keeping for all said documents.
  • Participates in the selection and identification of employee benefits programs.  Administers the programs through the new hire enrollment, changes, leaves of absence, terminations, and COBRA administration, and communicates with employees regarding benefits deadlines, changes and other information.  Tracks issues of concerns that may result in renewal decisions or need for employee communications that will maximize program understanding.
  • Perform the required duties as Trustee of the WHS 401k Profit Sharing Plan.
  • Process, distribute and file correspondence, reports, records, and other information relating to employment, medical insurance, garnishments, 401k retirement plan, and other personnel documents; maintain personnel files and other employee records. Ensure that all legally mandated materials, such as minimum wage laws, safety in the work place, family leave laws, etc., are posted for employees.
  • Monitors personnel activities such as paid leave use, address changes, accidents, overtime, compensation, and performance review due dates.  Designs and distributes reports to management as required.
  • Acts as an employee relations specialist.
  • Participates in administrative staff meetings and attends other meetings and seminars.

Payroll – ADP

  •  Perform the essential functions of payroll management:  process semi-monthly payroll, and monitor accruals according to established procedures.
  • Facilitates management and employee understanding of payroll procedures.

Bookkeeping – QuickBooks

  • Completes monthly billing for services rendered to the county, municipalities, and veterinarians, as well as COBRA payments.  Processes incoming checks for accounts receivables and prepares bank deposits.
  • Performs all accounts payable duties including entering bills, cutting checks, and balancing vendor statements.
  • Reconciles cash tills (Clinic, Thrift store, Davenports and customer service) verifying deposits and recoding in QuickBooks.

Safety Program

  •  Performs the essential tasks involved in OSHA safety standards and guidelines. Prepare and maintain the safety handbook.
  • Responsible for assisting injured workers through the worker’s compensation process, providing assistance in filing claims, tracking and providing information on claim status and assisting claimants in understanding their rights.
  • Serves as the chairperson of the WHS Safety Committee.


  • Orders and maintains office and business supplies for WHS.
  • Monitors and tracks corporate gas cards.
  • Maintains petty cash and balance as needed.
  • Monitors alarm system codes. Deletes and issues codes as needed.
  • Ensure the maintenance of accurate cremation records and complete annual DEQ reports.

Other duties

  • Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
  • Duties, responsibilities and activities may change at any time with or without notice as assigned by the Finance & Business Operations Director (FBOD).


  • Proven expertise in process and policy development.  Pro-active, uses initiative when applicable; strong organizational and planning abilities, and able to interact with executives; high degree of self-motivation and the ability to make decisions independent of others.
  • Excellent writing and grammar skills essential.
  • Proficient computer skills using Microsoft office suite and Google products.
  • Must have a thorough understanding of state and federal laws encompassing all personnel matters, including, but not limited to OFLA, EEO, and wage and hour laws. Demonstrate ability to track changes in applicable HR statutes.  Strive for continuous improvement in training and performance management standards.  Must have the knowledge of OSHA work safety standards.
  • Exercise good judgment when dealing with confidential information regarding employee issues.  Ability to visualize, plan and carry out projects related to staffing needs and development.
  • Possess excellent communication skills, strong organizational skills, with an attention to detail and accuracy; time-management skills with the ability to set and implement priorities, and the ability to consistently meet deadlines and be dependable.


  • A bachelor’s degree and five years’ experience in the administration of human resources experience or nine years of experience in the HR field.
  • Professional certification in Human Resources preferred.
  • Experience with ADP software preferred.
  • Must be able to perform basic accounting practices.  Experience in QuickBooks preferred.


$34,000.00 yearly

How to Apply / Contact

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